My COLA lab inspector suggested--actually demanded--that I keep a permanent record of all fax confirmations, which I have not been doing. It is actually a good idea, and with the system that I have, not so hard to do. I have started to do it for every fax message that I send, whether it be the referral letter, or semen analysis results, or requested records. Here is how I do it:
- Right click-->fax to recipient-->type in name and number comes up automatically
- Fax sent
- Confirmation is sent via email
- double click on message-->save as Text only file into patients e-folder
- done-->have coffee
That is it. I actually like it. No more of the shannanigans "We never got the fax."